Organizational Excellence

Be an innovative, effective, engaged, and transparent organization focused on quality programs and services.

Goal 1, Objective 3

Establish expectations and performance measures for customer service for all County departments.
Started
10%

Updated: January 2025

Summary of objective implementation status (achievements or progress over last year; significant delays or issues, etc.)

The first milestone of this project was to review the results of the community satisfaction survey (Organizational Excellence objective 2.1) to better understand how the community interacts with County departments. These survey results were presented to the Board of Supervisors in May 2023. Staff have also begun gathering existing data from departments on current customer service standards and metrics.

Key milestone update (include relevant metrics, if applicable)

·         Review results of community satisfaction survey (OE-2.1) for feedback/results to inform development of customer services standards.

Completed

·         Survey Departments to identify types of customer interactions, current customer services standards and metrics in use at the department level.

In progress

·         Establish County working group to review data and identify any gaps.

January  – July , 2025

·         In coordination with County workgroup, research Customer Services Best Practices in other Jurisdictions

August  – December , 2025

·         Determine need for engaging services of an outside vendor to establish metrics/standards/goals

December, 2025

·         Develop and communicate customer service standards and metrics

January, 2026 – March 2026

·         Conduct training on measurement tools and begin tracking data

March, 2026 – June, 2026

·         Develop needed ongoing training curriculum

June 2026

·         Create process for annual reporting on metrics

June 2026

Coordination and partnership update

None

Community, equity and climate update

The Office of Equity will be consulted in the development and implementation of customer service standards and metrics. 

Funding narrative (If this objective received Strategic Plan funding in year 1 or year 2, please provide a status of expenditures to date.)

No additional funding is needed for the initial phase. Staff will consider whether a consultant is needed to assist in the development of metrics as well as potential costs around data collection or training.  If necessary, staff will look to identify available funding sources.